Browse Source
* Organizations revisions initial commit. * API doc updates * Fix absolute link causing build failure. * Add import to org article, and downstream order changes. * Bitwarden 101 videos: 1st steps toward proliferating these throughout /help. * Added 'Create Your Account' article, which references B101 Videos. * About SSO redirect & promote importing for orgs up the list * Create Org FAQs & trim Feature FAQs accordingly. * Image for Org FAQs * Move 'About the Business Portal' to Orgs category, and re-order accordingly. * Final edits. * Update to API doc. * Returned missing getting-started-organizations articlepull/266/head
fred_the_tech_writer
5 years ago
committed by
GitHub
77 changed files with 971 additions and 497 deletions
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|
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--- |
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layout: article |
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title: Organizations FAQs |
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categories: [organizations, faqs] |
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featured: true |
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popular: false |
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tags: [] |
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order: 17 |
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--- |
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|
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This article contains Frequently Asked Questions (FAQs) regarding **Organizations** in the following categories: |
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|
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- [Organizations General](#organizations-general) |
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- [Organization Administration](#organization-administration) |
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- [Sharing with an Organization](#sharing-with-an-organization) |
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|
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Or, for more high-level information about **Organizations**, refer to the following articles: |
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- [About Organizations](https://bitwarden.com/help/article/about-organizations/) |
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- [About Collections](https://bitwarden.com/help/article/about-collections/) |
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- [About Groups](https://bitwarden.com/help/article/about-groups/) |
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|
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## Organizations General |
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|
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### Q: What's the difference between Organizations and Premium? |
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**A:** Organizations unlock access to secure sharing between users who are members of that Organization. |
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Premium Individual plans unlock premium password security and management features, including advanced 2FA options, the Bitwarden Authenticator (TOTP), encrypted file storage, and more. Premium Individual does not include secure data sharing. |
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Paid Organizations (Families, Teams, or Enterprise) automatically include premium features (advanced 2FA options, Bitwarden Authenticator, etc.) for every user enrolled in the Organization. |
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|
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## Organization Administration |
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### Q: My Organization's Owner is no longer with the company, can a new owner be created? |
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**A:** Only an Owner can create a new Owner or assign Owner to an existing user. For failover purposes, Bitwarden recommends creating multiple Owner users. If your single Owner has left the company, [Contact Us](https://bitwarden.com/contact). |
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### Q: I have invited users but they cannot see shared items, what do I do? |
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**A:** Invited users will receive an email asking them to join the Organization. First, make sure they have accepted the invitation. If they have, a **Admin** or **Owner** should navigate to **Manage** → **People**, hover over that user, open the gear dropdown, and select **Confirm**. |
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### Q: What events are auditing for my Organization? |
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|
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**A:** For a full list of what's included in Bitwarden Event Logs, see [Event Logs](https://bitwarden.com/help/article/event-logs/). |
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|
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## Sharing with an Organization |
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### Q: How do I "unshare" an item from my Organization? |
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**A:** To unshare an item: |
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1. Clone the item back to your Personal Vault by navigating to your Organization Vault and selecting **Clone** from the gear dropdown for the item you want to clone. Only users with User Type **Admin** or higher can only clone items into their Personal Vault by changing the **Ownership** setting. |
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{% image /organizations/clone-org-item.png %} |
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2. Delete the item from the Organization Vault by selecting **Delete** from the same gear dropdown. |
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Alternatively, you can unshare items by moving them to a different Collection with higher Access Control restrictions. |
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### Q: Does an item I share with the organization stay after I leave? |
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**A:** It does! When a user shares an item with an Organization, the Organization takes ownership of the item. Even if the user leaves the Organization or deletes their account, that item will remain in the Organization Vault. |
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|
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--- |
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layout: article |
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title: Create Your Bitwarden Account |
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categories: [getting-started] |
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featured: true |
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popular: true |
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tags: [getting started, create account] |
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--- |
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## Welcome to Bitwarden |
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We're thrilled to be a part of your secure password management journey. To create a Bitwarden account, click the **Get Started** button on our homepage, or click [**here**](https://vault.bitwarden.com/#/register). |
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|
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{% image /getting-started/get-started-homepage-overlay.png Bitwarden Homepage%} |
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|
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## Create Account Screen |
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Once you've clicked the link, the following screen will appear: |
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{% image /getting-started/create-account-screen-overlay.png Create Account screen%} |
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Fill out all fields (*Master Password Hint* is optional) and click **Submit** when you're finished. |
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|
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## Verify Your Email |
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Once you've created your account, prompt Bitwarden to send you a verification email by logging in to your [Web Vault](https://vault.bitwarden.com/). |
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|
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## Congratulations! |
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|
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For help getting going with Bitwarden, we recommend: |
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- [Bitwarden 101 Video Series - Getting Started](https://bitwarden.com/help/article/getting-started-videos/) |
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--- |
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layout: article |
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title: Bitwarden 101 Video Series - Getting Started |
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categories: [getting-started] |
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featured: true |
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popular: false |
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tags: [getting started, videos, bitwarden 101] |
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order: 16 |
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--- |
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|
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## Bitwarden 101 - Getting Started |
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|
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Videos in this article are intended to walk you through getting started using Bitwarden |
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|
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### Jump to Videos: |
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- [How to create an account and login](#how-to-create-an-account-and-login) |
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- [Vault Management](#vault-management) |
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- [How to setup the browser extension](#how-to-setup-the-browser-extension) |
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|
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### How to create an account and login |
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|
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<iframe width="800" height="450" src="https://www.youtube.com/embed/W6Miu-TJI1c" frameborder="0" allow="accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture" allowfullscreen></iframe> |
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### Vault Management |
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<iframe width="800" height="450" src="https://www.youtube.com/embed/xY9mRvOKTCs" frameborder="0" allow="accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture" allowfullscreen></iframe> |
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|
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### How to setup the browser extension |
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<iframe width="800" height="450" src="https://www.youtube.com/embed/Epx6bLBsYlI" frameborder="0" allow="accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture" allowfullscreen></iframe> |
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--- |
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layout: article |
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title: Getting Started with Login with SSO |
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title: About Login with SSO |
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categories: [login-with-sso] |
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featured: true |
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popular: true |
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tags: [saml, saml2.0, single sign-on, sso, oidc, openid, openid connect, idp, identity provider] |
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order: 01 |
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redirect_from: |
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- /article/getting-started-with-sso/ |
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--- |
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|
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## What is Login with SSO? |
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--- |
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layout: article |
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title: About the Business Portal |
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categories: [login-with-sso] |
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categories: [organizations] |
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featured: false |
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popular: false |
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tags: [organizations, business portal, sso, policies] |
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order: 02 |
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order: 12 |
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--- |
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## What is the Business Portal? |
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The Bitwarden Business Portal is a dedicated space for administrators to configure security controls for their organization. Users with the type **Admin** (and higher) can access the Business Portal by selecting the **Business Portal** button from their Organization screen. |
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The Bitwarden Business Portal is a dedicated space for administrators to configure security controls for their organization. Users with the User Type **Admin** or higher can access the Business Portal by selecting the **Business Portal** button from their Organization screen. |
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{% image /organizations/business-portal-button-overlay.png Business Portal button %} |
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--- |
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layout: article |
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title: About Collections |
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categories: [organizations] |
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featured: true |
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popular: false |
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tags: [collections, access control, best practices] |
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order: 02 |
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redirect_from: |
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- /article/collections/ |
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--- |
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## What are Collections? |
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Collections are structures used by Organizations to gather together Logins, Notes, Cards, and Identities for sharing, similar to the Folders you might use in your Personal Vault. Organizations control access to shared items by assigning users to Collections. Unlike Folders, items in the Organization Vault *must* be placed in one or more Collections. |
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Users with the User Type **Manager** or higher can create Collections, manage items in each Collection, and manage the users with access to each Collection. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
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Create a Collection by navigating to your Organization, opening the **Manage** tab, and selecting the **New Collection** button. For help creating a Collection, see [Create a Collection](https://bitwarden.com/help/article/create-collections/). |
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{% image organizations/collection-list-overlay.png Select New Collection %} |
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## Collections Best Practices |
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Collections are designed to associate related Logins, Notes, Cards, and Identities. You can organize your Collections however best fits your needs, but some common methodologies include: |
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- Collections by Department (*i.e. users from your Marketing Team are assigned to a **Marketing** Collection*) |
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- Collections by Function (*i.e. users from your Marketing Team are assigned to a **Social Media** Collection*) |
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{% image /organizations/collections-graphic-1.png Using Collections %} |
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For Teams and Enterprise Organizations, using **Groups** alongside Collections provides a deeper level of access control and scalability to sharing resources. When you create a Group, you can gather users from common departments and assign access to Collections at the Group-level instead of the individual-level. For more information, see [About Groups](https://bitwarden.com/help/article/about-groups/). |
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A common Collection-Group methodology is to create **Groups by Department** and **Collections by Function**, for example: |
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{% image /organizations/collections-graphic-2.png Using Collections with Groups%} |
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Other common methodologies include: |
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- Collections by Vendor or System (*i.e. users in an **Engineering** Group are assigned to a **AWS Credentials** Collection*) |
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- Groups by Locality (*i.e. users are assigned to a **US Employees** Group or **UK Employees** Group*) |
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### Next Steps |
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To get started using Collections, we recommend that you: |
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- [Create a Collection](https://bitwarden.com/help/article/create-collections) |
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- [Share Items to a Collection](https://bitwarden.com/help/article/share-to-a-collection/) |
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--- |
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layout: article |
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title: About Groups |
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categories: [organizations] |
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featured: true |
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popular: false |
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tags: [groups, access control] |
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order: 03 |
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redirect_from: |
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- /article/groups/ |
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--- |
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|
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## What are Groups? |
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Groups are structures used by Organizations to together individual users, and provide a scalable way to assign access (including assigning Collections) by configuring Access Controls at the Group-level instead of at the individual-level. |
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{% note %} |
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Groups are currently available to Teams Organizations and Enterprise Organizations. |
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{% endnote %} |
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When onboarding new users, add them to a Group to have them automatically inherit that Group's Access Controls configuration. |
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Users with the User Type **Admin** or higher can create Groups, assign users to each Group, and construct Group-Collection associations. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
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Create a Group by navigating to your Organization, opening the **Manage** tab, and selecting the **New Group** button. For help creating a Group, see [Create a Group](https://bitwarden.com/help/article/create-groups/). |
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{% image /organizations/groups-newgroup.png Select New Group %} |
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|
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## Groups Best Practices |
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|
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For Teams and Enterprise Organizations, using **Groups** alongside Collections provides a deeper level of access control and scalability to sharing resources. When you create a Group, you can gather users from common departments and assign access to Collections at the Group-level instead of the individual-level. |
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|
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A common Group-Collection methodology is to create **Groups by Department** and **Collections by Function**, for example: |
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|
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{% image /organizations/collections-graphic-2.png Using Groups %} |
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|
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Other common methodologies include: |
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- Collections by Vendor or System (*i.e. users in an **Engineering** Group are assigned to a **AWS Credentials** Collection*) |
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- Groups by Locality (*i.e. users are assigned to a **US Employees** Group or **UK Employees** Group*) |
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### Next Steps |
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To get started using Groups, we recommend that you: |
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- [Create a Group](https://bitwarden.com/help/article/create-groups/) |
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- [Learn about User Types and Access Controls](https://bitwarden.com/help/article/user-types-access-control/) |
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--- |
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layout: article |
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title: About Organizations |
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categories: [organizations] |
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featured: true |
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popular: true |
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tags: [organizations] |
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order: 01 |
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redirect_from: |
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- /article/what-is-an-organization/ |
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--- |
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|
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## What are Organizations? |
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Organizations relate Bitwarden users together for secure sharing of Logins, Notes, Cards, and Identities. Creating an Organization opens an Organization Vault that exists alongside your Personal Vault. To share items in your Organization Vault, you can invite users to join your Organization. |
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Organization Vaults are organized into Collections, much like how Personal Vaults can be organized into Folders. Unlike your Personal Vault, items in the Organization Vault *must* be placed in a Collection and will be accessible by *anyone* who is allowed access to that Collection. |
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You can create an Organization by selecting the **New Organization** button. For help creating your Organization, see [Create an Organization](https://bitwarden.com/help/article/create-an-organization/). |
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{%image /organizations/new-org-button-overlay.png Select New Organization %} |
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Once you've created your Organization, invite users to start sharing. Invited users can open the Organization Vault at any time from the top-right **Organizations** card, or quickly access their assigned Collections from the left **Filters** card. For help inviting users to your Organization, see [Add or Remove Users](https://bitwarden.com/help/article/managing-users/). |
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|
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{% image /organizations/org-use-overlay.png Access shared items %} |
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|
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### In This Article |
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- [Types of Organizations](#types-of-organizations) |
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- [Free Organizations](#free-organizations) |
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- [Families Organizations](#families-organizations) |
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- [Teams Organizations](#teams-organizations) |
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- [Enterprise Organizations](#enterprise-organizations) |
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- [Organizations vs. Premium](#organizations-vs-premium) |
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|
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## Types of Organizations |
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There are a few different types of Organizations available. When you create your Organization, you will be prompted to select one of the following options: |
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|
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### Free Organizations |
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Free Organizations allow two users to securely share in up to two Collections. For more information about what features are included in a Free Organization, see [About Bitwarden Plans](https://bitwarden.com/help/article/about-bitwarden-plans/#free-organizations). |
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|
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### Families Organizations |
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Families Organizations allow 6 users to securely share in unlimited Collections. For more information about what features are included in a Families Organization, see [About Bitwarden Plans](https://bitwarden.com/help/article/about-bitwarden-plans/#families-organizations). |
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|
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### Teams Organizations |
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Teams Organizations allow unlimited users (*billed Per User Per Month*) to securely share in unlimited Collections and offer a suite of operational tools like Event Logs. For more information about what features are included in a Teams Organization, see [About Bitwarden Plans](https://bitwarden.com/help/article/about-bitwarden-plans/#teams-organizations). |
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|
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### Enterprise Organizations |
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Enterprise Organizations allow unlimited users (*billed Per User Per Month*) to securely share in unlimited Collections and add enterprise-only features like Login with SSO to Bitwarden's suite of operational tools. For more information about what features are included in an Enterprise Organization, see [About Bitwarden Plans](https://bitwarden.com/help/article/about-bitwarden-plans/#enterprise-organizations). |
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|
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## Organizations vs. Premium |
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|
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**Organizations unlock access to secure sharing** between users who are members of that Organization. |
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|
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Premium Individual plans unlock premium password security and management features, including advanced 2FA options, the Bitwarden Authenticator (TOTP), encrypted file storage, and more. **Premium Individual does not include secure data sharing.** |
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|
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**Paid Organizations** (Families, Teams, or Enterprise) automatically include premium features (advanced 2FA options, Bitwarden Authenticator (TOTP), etc.) for every user enrolled in the Organization. |
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|
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### Next Steps |
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|
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To get started with a new Organization, we recommend that you: |
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|
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- [Create an Organization](https://bitwarden.com/help/article/create-an-organization/) |
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- [Invite Users to Your Organization](https://bitwarden.com/help/article/managing-users/) |
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- [Learn About Collections](https://bitwarden.com/help/article/about-collections/) |
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|
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--- |
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layout: article |
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title: Controlling vault access with collections |
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categories: [organizations] |
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featured: true |
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popular: false |
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tags: [collections, sub-collections, access control] |
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--- |
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|
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Collections allow you to group related items that are being shared from your organization's vault. A simple personal organization for a family may only want to have one or two collections (ex. Parents and Kids), while a larger organization like a company may have many collections (ex. Servers, Social Media Accounts, Executives, etc). |
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|
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{% image organizations/collection-listing.png %} |
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|
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When you add a new user to your organization, you can associate that user to one or more collections within your organization. Once the user has access to your organization, any items that are placed into that user's associated collections will be available in their vault. |
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|
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When associating a user to a particular collection, you can select options for users and groups that will access the items within the collection. |
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|
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**Read Only:** Selecting this option will ensure that the user cannot add, edit, or delete any items within that particular collection (they can just view and use them). You can also associate [user groups]({% link _articles/organizations/groups.md %}) to collections in the same way. |
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|
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**Hide Passwords:** This option will hide all passwords, hidden fields, and TOTP seeds within the collection, from users who are assigned to it. This will also prevent copy and paste actions as well. Credentials in this collection will have to leverage autofill functions for input. |
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|
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{% note %} |
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Collections are different than [folders]({% link _articles/features/folders.md %}). Collections are a way to organize items and control user access within an organization’s vault while folders are a way for individual users to organize items within their own personal vault. An individual user may wish to further organize the items being shared with them in their own vault into a personalized folder structure that makes sense just for them. |
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{% endnote %} |
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|
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## Nested collections (sub-collections) |
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|
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Nested collections work by using a naming convention with the forward slash character (`/`) as a delimiter. For example, if I have collections with the names "Servers" and "Servers/Production", "Production" will be nested as a sub-collection underneath the "Servers" collection. |
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|
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{% note %} |
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Creating sub-collections is only for display purposes. Collection access and permissions are not inherited by their "child" sub-collections. |
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{% endnote %} |
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|
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There is no limit on the depth that you can go with nested collections, though the application interface may begin to "break" if you go too deep. |
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|
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If a collection's name contains the forward slash delimiter, yet no "parent" collection exists (or the user does not have access to the parent collection), its name will be displayed in its entirety. |
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|
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{% note %} |
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Nested-collections work similarly to nested folders. You can refer to the [Folders article]({% link _articles/features/folders.md %}) for more information on creating nested structures in your vault. |
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{% endnote %} |
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|
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--- |
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layout: article |
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title: Create an Organization |
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categories: [organizations] |
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featured: false |
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popular: false |
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hidden: false |
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tags: [organizations, how to] |
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order: 04 |
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--- |
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|
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This article will guide you through the process of creating an Organization. For more information about Organizations, see [About Organizations](https://bitwarden.com/help/article/about-organizations). |
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|
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### Before You Begin |
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|
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If you're a new user of Bitwarden, you'll need to create an account before you can create your Organization. Create your account for free [**here**](https://vault.bitwarden.com/#/register){:target="\_blank"} or refer to [Create Your Bitwarden Account](https://bitwarden.com/help/article/create-bitwarden-account/) for help. |
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|
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When you create an Organization, you will be assigned the User Type **Owner**. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
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|
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## Create an Organization |
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|
||||
Complete the following steps to create an Organization: |
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|
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1. Log in to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"}. |
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2. Select the **New Organization** button. |
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|
||||
{%image /organizations/new-org-button-overlay.png Select New Organization %} |
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3. On the New Organization screen, enter an **Organization Name** for your new Organization and the **Billing Email** we can reach you at. |
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|
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{% note %}Paid Organizations (Families, Teams, or Enterprise) have a 7 Day Free Trial built in. We won't charge you until your trial is over. You can cancel your subscription at any time in the **Settings** tab of your Organization. |
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{% endnote %} |
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4. If you're creating an Organization on behalf of a business: |
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- Check the **This account is owned by a business** checkbox. |
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- Provide your **Business Name**. |
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|
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Checking the **This account is owned by a business** checkbox will automatically filter your plan options to those suited to businesses. If you represent a business interested in testing secure sharing using a Free Organization, leave this option unchecked. |
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5. In the **Choose Your Plan** section, select which type of Organization to create. Options include: |
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- **Free:** For testing or personal use, to share with 1 other user. [**Learn more.**](https://bitwarden.com/help/article/about-bitwarden-plans/#free-organizations) |
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- **Families:** For personal use, to share between 6 friends or family members. [**Learn more.**](https://bitwarden.com/help/article/about-bitwarden-plans/#families-organizations) |
||||
- **Teams:** For businesses and other team organizations. [**Learn more.**](https://bitwarden.com/help/article/about-bitwarden-plans/#teams-organizations) |
||||
- **Enterprise:** For businesses and other large organizations. [**Learn more.**](https://bitwarden.com/help/article/about-bitwarden-plans/#enterprise-organizations) |
||||
|
||||
{% note %}Paid Organizations (Families, Teams, or Enterprise) include premium features for all enrolled users. For more information about premium features, see [About Bitwarden Plans](https://bitwarden.com/help/article/about-bitwarden-plans/#compare-the-plans). |
||||
{% endnote %} |
||||
6. If you selected a Paid Organization, enter the following information: |
||||
- For **Teams** or **Enterprise**, enter the number of **User Seats** you need. You can add additional seats later if required. |
||||
- For **Families**, **Teams**, or **Enterprise**, enter the amount of **Additional Storage (GB)** you need. You plan comes with 1 GB of shared encrypted file storage, and you can add additional storage later if needed. |
||||
- For **Teams** or **Enterprise**, select whether you'd like to be billed **Annually** or **Monthly**. Families Organizations may only be billed annually. |
||||
- For any Paid Organization, enter your **Payment Information** |
||||
7. Click **Submit** to start using your new Organization. |
||||
|
||||
### Next Steps |
||||
|
||||
Now that you've created your Organization, we recommend that you: |
||||
|
||||
- [Invite Users to Your Organization](https://bitwarden.com/help/article/managing-users) |
||||
- [Create a Collection](https://bitwarden.com/help/article/create-collections/) |
||||
- [Share Items to a Collection](https://bitwarden.com/help/article/share-to-a-collection/) |
||||
- [Import Items to an Organization](https://bitwarden.com/help/article/import-to-org/) |
||||
@ -0,0 +1,54 @@
@@ -0,0 +1,54 @@
|
||||
--- |
||||
layout: article |
||||
title: Create a Collection |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [collections, how to] |
||||
order: 05 |
||||
redirect_from: |
||||
- /article/how-to-manage-collections/ |
||||
--- |
||||
|
||||
This article will guide you through the process of creating a Collection. For more information about Collections, see [About Collections](https://bitwarden.com/help/article/about-collections/). |
||||
|
||||
### In This Article |
||||
- [Create a Collection](#create-a-collection) |
||||
- [Create Nested Collections](#create-nested-collections) |
||||
|
||||
## Create A Collection |
||||
|
||||
Complete the following steps to create a collection: |
||||
|
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Manage** tab and select **Collections** from the left menu. |
||||
3. On the **Collections** screen, select the **New Collection** button. |
||||
|
||||
{% image organizations/collection-list-overlay.png Select New Collection %} |
||||
4. On the **Add Collection** screen: |
||||
- Enter a **Name** for your Collection. |
||||
- Enter an **External Id** for your Collection. External ids are used to link resources to external systems, like user directories. |
||||
- (*Teams and Enterprise Organizations*) Set the **Group Access** configuration for your Collection, including which Groups should be allowed to access this Collection. For more information, see [About Groups](https://bitwarden.com/help/article/about-groups/). |
||||
5. Select **Save** to finish creating your Collection. |
||||
|
||||
## Create Nested Collections |
||||
|
||||
Collections be "nested" in order to logically organize them within your Vault. There's no limit to the depth with which you can nest Collections, but creating too many levels may interfere with your Vault's interface. |
||||
|
||||
{% note %} |
||||
Nested Collections are designed for in-Vault display purposes only. Nested Collections will not not inherit access or permissions from their "parent" Collection. |
||||
{% endnote %} |
||||
|
||||
{% image organizations/collection-nested.png Nested Collection %} |
||||
|
||||
To create a nested Collection, give your new Collection a **Name** that includes the "parent" Collection followed by a forward slash (`/`) delimiter, for example `Collection 1/Collection 1a`. |
||||
|
||||
If there is no Collection with the corresponding "parent" name or if you don't have access to the "parent", the Collection won't nest and instead it's title will be displayed in-full. |
||||
|
||||
{% image organizations/collection-nested-create.png Create a nested Collection %} |
||||
|
||||
### Next Steps |
||||
|
||||
Now that you've created a Collection, we recommend that you: |
||||
- [Share Items to a Collection](https://bitwarden.com/help/article/share-to-a-collection/) |
||||
- [Import Items to an Organization](https://bitwarden.com/help/article/import-to-org/) |
||||
@ -0,0 +1,72 @@
@@ -0,0 +1,72 @@
|
||||
--- |
||||
layout: article |
||||
title: Create a Group |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [groups, how to] |
||||
order: 06 |
||||
--- |
||||
|
||||
This article will guide you through the process of setting up your first Group. For more information about Groups, see [About Groups](https://bitwarden.com/help/article/about-groups/). |
||||
|
||||
{% note %} |
||||
Groups are currently available to Teams Organizations and Enterprise Organizations. |
||||
{% endnote %} |
||||
|
||||
### In This Article |
||||
- [Create a Group](#create-a-group) |
||||
- [Assign Users to a Group](#assign-users-to-a-group) |
||||
- [View Users in a Group](#view-users-in-a-group) |
||||
- [Associate Groups to Collections](#associate-groups-to-collections) |
||||
|
||||
## Create a Group |
||||
|
||||
Complete the following steps to create a Group: |
||||
|
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Manage** tab and select **Groups** from the left menu. |
||||
3. On the **Groups** screen, select the **New Group** button. |
||||
|
||||
{% image /organizations/groups-newgroup.png %} |
||||
4. On the **Add Group** screen: |
||||
- Enter a **Name** for your Group. |
||||
- Enter an **External Id** for your Group. External ids are used to link resources to external systems, like user directories. |
||||
- Set the **Access Control** configuration for your Group, including which Collections this Group should have access to. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
||||
|
||||
Users who are added to this Group will automatically receive access according to this configuration. |
||||
5. Select **Save** to finish creating your Group. |
||||
|
||||
|
||||
## Assign Users to a Group |
||||
|
||||
Complete the following steps to assign users to a Group: |
||||
|
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Manage** tab and select **People** from the left menu. |
||||
3. Hover over the user you'd like to add to a Group and select the gear dropdown. |
||||
|
||||
{% image /organizations/org-people-options-updated-overlay.png %} |
||||
4. From the dropdown, select **Groups**. |
||||
5. In the **Groups Access** panel, select the Group(s) to add this user to and **Save** your selection. |
||||
|
||||
Users that are assigned to multiple Groups will be able to access items from the union of associated Collections. |
||||
|
||||
### View Users in a Group |
||||
You can view which users belong to a specific Group at any time by completing the following steps: |
||||
|
||||
1. In your Organization's **Manage** tab, select **Groups** from the left menu. |
||||
2. Hover over the Group you want to list users for and select the gear dropdown. |
||||
3. From the dropdown menu, select **Users**. |
||||
|
||||
## Associate Groups to Collections |
||||
|
||||
You can select which Collections a Group should have access to when you [Create Groups](#create-a-group), or by doing one of the following: |
||||
|
||||
- Opening the Group from the **Manage** tab of your Organization, and configuring the Access Control section. |
||||
- Opening the Collection from the **Manage** tab of your Organization, and configuring the Group Access section. |
||||
|
||||
### Next Steps |
||||
|
||||
Now that you've created a Group, we recommend that you: |
||||
- [Invite Users to Your Organization](https://bitwarden.com/help/article/managing-users/) |
||||
@ -1,32 +0,0 @@
@@ -1,32 +0,0 @@
|
||||
--- |
||||
layout: article |
||||
title: User groups |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [groups, access control] |
||||
--- |
||||
|
||||
In addition to [collections]({% link _articles/organizations/collections.md %}), groups are a way for organizations to further control user access. They are particularly useful to larger organizations where user access can be difficult to manage. |
||||
|
||||
{% note %} |
||||
User groups are only available to enterprise organizations. |
||||
{% endnote %} |
||||
|
||||
## User Assignment |
||||
|
||||
After creating a user, you can assign that user to one or more groups. From the users listing (People) page, Select the **Groups** option for a particular user to make your group selections. |
||||
|
||||
You can also view which users belong to a specific group by navigating to the groups listing page and selecting the **Users** option for a specific group. Users can be removed from the group from this page as well, however, adding a new user to a group must be done from the individual user. |
||||
|
||||
{% image organizations/user-groups.png %} |
||||
|
||||
## Collection Assignment |
||||
|
||||
Access control for a group is done by assigning collections to a group (or vice versa). You can assign which collections a group can access by editing the group from the group listing page. |
||||
|
||||
{% image organizations/group-edit.png %} |
||||
|
||||
Alternatively, you can edit a collection from the collections listing page to choose which groups can access it. |
||||
|
||||
Organization users will only be able to access items that belong to the groups (and therefore collections) that they are members of. If a user belongs to multiple groups, that user will be able to access items from the _union_ of all collections for their groups plus any individual collections that they have been assigned to. |
||||
@ -0,0 +1,45 @@
@@ -0,0 +1,45 @@
|
||||
--- |
||||
layout: article |
||||
title: Import Items to an Organization |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [organizations, import] |
||||
order: 08 |
||||
--- |
||||
|
||||
Importing data directly into a Bitwarden Organization is a simple procedure: |
||||
|
||||
1. Open your Organization and navigate to the **Tools** tab. |
||||
2. From the left menu, select the **Import Data** option. |
||||
3. From the first dropdown, **select the format of the import file**. |
||||
|
||||
Any option that you select will populate instructions for how to obtain the file for import. This article will focus on importing generic `.CSV` files. For information on other file formats, see: |
||||
- [Import your data from 1Password](https://bitwarden.com/help/article/import-from-1password/) |
||||
- [Import your data from Firefox](https://bitwarden.com/help/article/import-from-firefox/) |
||||
- [Import your data from Google Chrome](https://bitwarden.com/help/article/import-from-chrome/) |
||||
- [Import your data from Lastpass](https://bitwarden.com/help/article/import-from-lastpass/) |
||||
|
||||
When importing a generic `.CSV`, create a UTF-8 encoded plaintext file with the following header to set the format: |
||||
|
||||
``` |
||||
collections,type,name,notes,fields,login_uri,login_username,login_password,login_totp |
||||
``` |
||||
For example, |
||||
``` |
||||
collections,type,name,notes,fields,login_uri,login_username,login_password,login_totp |
||||
"Social,Marketing",login,Twitter,,,twitter.com,me@example.com,password123, |
||||
"Finance",login,My Bank,Bank PIN is 1234,"PIN: 1234",https://www.wellsfargo.com/home.jhtml,john.smith,password123456, |
||||
,login,EVGA,,,https://www.evga.com/support/login.asp,hello@bitwarden.com,fakepassword,TOTPSEED123 |
||||
,note,My Note,"This is a secure note.",,,,, |
||||
``` |
||||
4. Select the **Browse...** button and select the file for import from your file navigator, or paste the contents of the file for import into the provided text input field. |
||||
5. Select the **Import Data** button. |
||||
|
||||
## Troubleshooting |
||||
|
||||
If you get the following error: |
||||
|
||||
`Ciphers[X].Login: The field **yyyy** exceeds the maximum encrypted value of **zzzz** characters.` |
||||
|
||||
An item in your `.CSV` exceeds the size limit allowed for items stored in the Bitwarden Vault. Remove the offending item from your file for import, or reduce its size. You can open the `.CSV` in a text editor or spreadsheet program for easy editing, and locate the offending item at `index[X]` as referenced in the error message. |
||||
@ -1,38 +1,76 @@
@@ -1,38 +1,76 @@
|
||||
--- |
||||
layout: article |
||||
title: Managing users for your organization |
||||
title: Add or Remove Users |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [] |
||||
order: 09 |
||||
--- |
||||
This article will guide you through the process of inviting or removing users from your Organization. |
||||
|
||||
## Onboarding Users |
||||
|
||||
Adding new users to your organization involves a three step process: invite, accept, and confirm. |
||||
|
||||
To **invite** a user to your organization simply enter their email address, select what type of user they are (normal user, admin, or owner) and select the collection(s) that they should have access to (you can change this later by editing the user). You can also designate a user as having access to all items for the organization and collection assignment will not be necessary. |
||||
Teams and Enterprise Organizations can sync Bitwarden to an existing user directory to automatically add or remove new users using the **Bitwarden Directory Connector**. For more information, see [Syncing users and groups with a directory](https://bitwarden.com/help/article/directory-sync/). |
||||
|
||||
{% note %} |
||||
Enterprise organizations can sync their existing user directory with their Bitwarden organization to automatically invite new users into Bitwarden. |
||||
**Free** Organizations and **Families** Organizations have a maximum number of users; 2 and 6 respectively. |
||||
|
||||
**Teams** Organizations and **Enterprise** Organizations must ensure that there are available users seats for their account before inviting users. For more information, see [Add or Remove User Seats for your Organization](https://bitwarden.com/help/article/user-seats/). |
||||
{% endnote %} |
||||
|
||||
{% image organizations/invite-modal.png %} |
||||
### In This Article |
||||
- [Invite Users](#add-users) |
||||
- [Invited Users](#invited-users) |
||||
- [Confirm Invited Users](#confirm-invited-users) |
||||
- [Remove Users](#remove-users) |
||||
|
||||
Once you invite a user they will receive an email where they will need to click a link to **accept** the invitation. After clicking the accept link the user will be prompted to create a new Bitwarden account or log into the an existing account registered at that email address. |
||||
## Invite Users |
||||
|
||||
{% image organizations/user-accept.png %} |
||||
{% warning %} |
||||
**For Enterprise Organizations**, Bitwarden recommends configuring Enterprise Policies prior to inviting users to ensure compliance on-entrance to your Organization. For more information, see [Enterprise Policies](https://bitwarden.com/help/article/policies/). |
||||
{% endwarning %} |
||||
|
||||
After the user has successfully accepted the organization invite, an organization admin will then need to **confirm** the user from the same area in the web vault that you invited the user from (Organization Admin → People). Only after the user is confirmed will they then have access to that organization and the items being shared with them. |
||||
Complete the following steps to invite users to your Organization: |
||||
|
||||
{% image organizations/org-people-options.png %} |
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Manage** tab and select **People** from the left menu. |
||||
3. On the **People** screen, select the **Invite User** button. |
||||
|
||||
## Removing Users |
||||
{% image /organizations/org-people-invite.png Select Invite User %} |
||||
4. On the **Invite User** panel: |
||||
- Enter the **Email** address where new users should receive invites. You can add up to 20 users at a time by comma-separating email addresses. |
||||
- Select the **User Type** to be applied to new users. User Type will determine what permissions these users will have at an Organizational level. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
||||
- Select the **Access Control** to be applied to new users. Access Control will determine which Collections these users will have access to, and what level of access within those Collections. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
||||
5. Click **Save** to invite the designated users to your Organization. |
||||
|
||||
{% note %} |
||||
Enterprise organizations can sync their existing user directory with their Bitwarden organization to automatically remove users when they are disabled or deleted from the directory. |
||||
{% endnote %} |
||||
Once users have accepted the invitation, you will need to [Confirm Invited Users](#confirm-invited-users). |
||||
|
||||
### Invited Users |
||||
|
||||
Invited users will receive an email from Bitwarden asking them to join the Organization. Clicking the **Join Organization Now** button in the email invitation will open a screen prompting users to **Log In** or **Create Account**. |
||||
|
||||
{% image organizations/user-accept-updated.png %} |
||||
|
||||
### Confirm Invited Users |
||||
|
||||
Once a user has accepted the invitation to join the Organization, you'll need to **Confirm** their acceptance. |
||||
|
||||
On the **People** screen for your Organization, users who have accepted invitations will have an `Accepted` status indicator next to their email address. Users who are invited but have not yet accepted will have an `Invited` status indicator next to their email address. |
||||
|
||||
Confirm an `Accepted` user by hovering over the user, selecting the gear dropdown, and selecting **Confirm** from the dropdown menu. |
||||
|
||||
{% image organizations/org-people-options-overlay.png Confirm an Accepted user %} |
||||
|
||||
Selecting **Confirm** will open a panel asking you to verify the user's fingerprint phrase. For added security, ask the user to verify the fingerprint phrase before confirming them into your Organization. Once confirmed, the user will have access to all assigned Collections within the Organization. |
||||
|
||||
## Remove A User |
||||
|
||||
Complete the following steps to remove a user from your Organization: |
||||
|
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Manage** tab and select **People** from the left menu. |
||||
3. On the **People** screen, hover over the user you want to remove and select the gear dropdown. |
||||
4. From the gear dropdown, select the **Remove** option. |
||||
|
||||
To remove a user from your organization, select the **Remove** option from the options menu for that user. Once a user is removed from your organization, they will no longer have access to any shared logins. |
||||
{% image organizations/org-people-options-updated-overlay.png Remove a user %} |
||||
|
||||
{% image organizations/org-people-options.png %} |
||||
Once a user is removed they can no longer access any shared items or Collections. |
||||
|
||||
@ -0,0 +1,78 @@
@@ -0,0 +1,78 @@
|
||||
--- |
||||
layout: article |
||||
title: Share Items to a Collection |
||||
categories: [organizations] |
||||
featured: false |
||||
popular: false |
||||
hidden: false |
||||
tags: [sharing, how to] |
||||
order: 07 |
||||
--- |
||||
|
||||
Collections are structures used by Organizations to gather together Logins, Notes, Cards, and Identities for sharing. There are a few different ways you can share an item to a Collection: |
||||
|
||||
### In This Article |
||||
- [Share Existing Items From Your Personal Vault](#share-existing-items-from-your-personal-vault) |
||||
- [Create a New Shared Item For Your Organization](#create-a-new-shared-item-for-your-organization) |
||||
|
||||
## Share Existing Items From Your Personal Vault |
||||
|
||||
All users can share items to an assigned Collection from their personal Vault, unless given **Read Only** access to that Collection. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
||||
|
||||
{% image /organizations/share-from-vault-overlay.png %} |
||||
|
||||
Complete the following steps to share an item from your personal Vault: |
||||
|
||||
1. Hover over the item you want to share and select the gear dropdown. |
||||
2. From the gear dropdown, select the **Share** option. |
||||
3. On the **Share** screen, select the Organization you want to share this item with. |
||||
4. Check the checkboxes of each Collection you want to share this item in. You must select *at least* one Collection. |
||||
|
||||
Users cannot share to Collections for which they are given **Read Only** access. |
||||
5. Click **Save** to finishing sharing this item. |
||||
|
||||
Shared items will have a **Shared** icon next to the item name: |
||||
|
||||
{% image /organizations/collection-shared-item.png Shared Item icon %} |
||||
|
||||
{% note %} |
||||
Sharing an item with an Organization will transfer ownership to the Organization. This means that anyone with permission can alter the item or delete it, thereby removing it from your Vault. |
||||
{% endnote %} |
||||
|
||||
## Create a New Shared Item For Your Organization |
||||
|
||||
All users can create shared items for an assigned Collection, unless given **Read Only** access to that Collection. For more information, see [User Types and Access Control](https://bitwarden.com/help/article/user-types-access-control/). |
||||
|
||||
You can create a shared item from either your Personal Vault, or from the Organization view: |
||||
|
||||
### From Your Personal Vault |
||||
|
||||
Complete the following steps to create a shared item from your personal Vault: |
||||
|
||||
1. Select the **Add Item** button. |
||||
2. Fill in all relevant fields for the shared item. |
||||
3. In the **Ownership** section at the bottom of the panel, select the Organization you want to share this item with. |
||||
4. Check the checkboxes of each Collection you want to share this item in. You must select *at least* one Collection. |
||||
|
||||
Users cannot create shared items for Collections for which they are given **Read Only** access. |
||||
5. Click **Save** to finishing creating the shared item. |
||||
|
||||
Shared items will have a **Shared** icon next to the item name: |
||||
|
||||
{% image /organizations/collection-shared-item.png Shared Item icon %} |
||||
|
||||
### From the Organization view |
||||
|
||||
Complete the following steps to create a shared item from your Organization view: |
||||
|
||||
1. Open your Organization. |
||||
2. Select the **Add Item** button. |
||||
3. Fill in all relevant fields for the shared item. |
||||
3. In the **Collections** section at the bottom of the panel, check the checkboxes of each collection you want to share this item with. You must select *at least* one Collection. |
||||
|
||||
Users cannot create shared items for Collections for which they are given **Read Only** access. |
||||
4. Click **Save** to finish creating the shared item. |
||||
|
||||
Shared items will have a **Shared** icon next to the item name: |
||||
|
||||
{% image /organizations/collection-shared-item.png Shared Item icon %} |
||||
@ -1,26 +1,35 @@
@@ -1,26 +1,35 @@
|
||||
--- |
||||
layout: article |
||||
title: User Seat Management for your Organization |
||||
title: Add or Remove User Seats |
||||
categories: [organizations] |
||||
featured: true |
||||
popular: false |
||||
tags: [] |
||||
order: 10 |
||||
--- |
||||
|
||||
This article will guide you through the process of adding or removing user seats from your Bitwarden Teams or Enterprise Organization. |
||||
|
||||
### In This Article |
||||
- [Add User Seats](#add-user-seats) |
||||
- [Remove User Seats](#remove-user-seats) |
||||
|
||||
## Add User Seats |
||||
|
||||
You can add user seats at any time by logging into the **Web Vault** (https://vault.bitwarden.com) and going to **Settings** → **Organizations** → {YOUR ORG NAME} → {% icon fa-cog %} **Settings** sub-tab → **Subscription**. There you can locate the **User Seats** section and select the **Add Seats** button. |
||||
Complete the following steps to add user seats to your Organization: |
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|
||||
{% note %} |
||||
The cost will be automatically prorated and debited based on the billing cycle. |
||||
{% endnote %} |
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Settings** tab and select **Subscription** from the left menu. |
||||
3. In the **User Seats** section, select the **Add Seats** button. |
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|
||||
{% image organizations/user-seats.png %} |
||||
Adding user seats will result in adjustments to your billing totals and immediately charge your payment method on file. The first charge will be prorated for the remainder of the current billing cycle. |
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|
||||
## Remove User Seats |
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|
||||
You can remove user seats at any time by logging into the **Web Vault** (https://vault.bitwarden.com) and going to **Settings** → **Organizations** → {YOUR ORG NAME} → {% icon fa-cog %} **Settings** sub-tab → **Subscription**. There you can locate the **User Seats** section and select the **Remove Seats** button. |
||||
Complete the following steps to remove user seats from your Organization: |
||||
|
||||
1. Login to your [Web Vault](https://vault.bitwarden.com){:target="\_blank"} and open your Organization. |
||||
2. In your Organization, open the **Settings** tab and select **Subscription** from the left menu. |
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3. In the **User Seats** section, select the **Remove Seats** button. |
||||
|
||||
{% note %} |
||||
A credit for any unused time will be automatically issued to the account balance. |
||||
{% endnote %} |
||||
Removing user seats will result in adjustments to your billing totals that will be prorated as credits toward your next billing charge. |
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|
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@ -1,22 +0,0 @@
@@ -1,22 +0,0 @@
|
||||
--- |
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layout: article |
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title: What are organizations? |
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categories: [organizations] |
||||
featured: true |
||||
popular: true |
||||
tags: [] |
||||
--- |
||||
|
||||
A Bitwarden organization is an entity that relates users together that want to share items. An organization could be a family, team, company, or any other type of group that desires to share items in Bitwarden. |
||||
|
||||
An individual user account can create and/or belong to many different organizations, allowing you to manage your items from a single account. |
||||
|
||||
You can create a new Bitwarden organization from the [web vault](https://vault.bitwarden.com) or request an admin of an existing organization to send you an invite. |
||||
|
||||
## Are organizations different from a premium membership? |
||||
|
||||
Yes. Whereas an organization is used for sharing items across multiple users, a premium membership gives your individual user account additional premium features (called **premium access**). Some of these features may also exist within an organization (ex. file storage and TOTP), however, they only apply to items that are actually store/shared within the organization itself. If you also want premium access on your personal user account, you will additionally need a premium membership for that account. |
||||
|
||||
Some organization plans, such as the Enterprise plan, and current Teams and Families plans, also grant premium access to its users. Users that are granted premium access by an organization that they are a member of would not need to purchase a separate premium membership (unless they leave that organization). |
||||
|
||||
Classic 2019 Families and Teams plans require the seperate purchase of a Premium membership, per user. To upgrade to a new Teams or Family plan, [contact us](https://bitwarden.com/contact) |
||||
@ -0,0 +1,5 @@
@@ -0,0 +1,5 @@
|
||||
--- |
||||
layout: category |
||||
title: Directory Connector |
||||
featured: true |
||||
--- |
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Reference in new issue